Medical Device Clinical Project Management2025-08-29T10:34:03+05:30

Turning Clinical Challenges into Market Opportunities.

Medical Device Clinical Project Management – An Overview

Clinical Project Management (CPM) for medical devices is the structured planning, execution, and oversight of clinical investigations to evaluate a device’s safety, performance, and clinical benefits in line with regulatory requirements such as EU MDR 2017/745, US FDA 21 CFR, and India’s Medical Device Rules 2017.

Unlike drug trials, medical device clinical projects often involve smaller patient groups, device-specific endpoints, usability studies, and post-market follow-up. A CRO’s Clinical Project Management team ensures that these studies run efficiently, compliantly, and within timelines.

The RegHelps SRC Clinical Project Management team acts as the backbone of a medical device clinical investigation, from planning and approvals to execution, monitoring, and reporting, ensuring the device reaches market with robust clinical evidence

Key Responsibilities of the CRO Clinical Project Management Team

  • Project Planning & Protocol Development

    • Define project scope, objectives, timelines, and budget.

    • Draft and finalise study documents such as protocols, case report forms (CRFs), informed consent forms (ICFs), and investigator brochures.

    • Ensure alignment with ISO 14155:2020

  • Regulatory & Ethics Submissions

    • Prepare and submit applications to regulatory authorities

    • Coordinate with Ethics Committees / Institutional Review Boards (IRBs) for study approval.

    • Ensure timely registration with CTRI (India)

  • Site Selection & Feasibility

    • Conduct feasibility assessments to identify qualified investigators and study sites.

    • Evaluate site infrastructure, patient pool, equipment availability, and staff expertise.

  • Training & Study Initiation

    • Train site staff on protocol, device use, adverse event reporting, and GCP compliance.

    • Provide user manuals and device handling guidelines.

    • Conduct pre-trial visits and initiate sites with ethics-approved documents.

  • Patient Recruitment & Enrollment

    • Develop and oversee recruitment strategies to ensure timely patient enrollment.

    • Monitor informed consent processes to ensure compliance and patient safety.

  • Clinical Monitoring & Oversight

    • Monitor site performance, protocol compliance, and data quality.

    • Ensure accurate reporting of adverse events, device deficiencies, and deviations.

    • Perform risk-based monitoring when applicable.

  • Data Management & Reporting

    • Ensure data integrity (accurate, complete, and verifiable from the source).

    • Coordinate with data management teams for database design, entry, validation, and query resolution.

    • Support the development of interim and final clinical study reports.

  • Vendor & Supply Management

    • Manage third-party vendors (labs, imaging centers, logistics).

    • Oversee device supply chain, calibration, and accountability.

  • Communication & Updates

    • Serve as the central point of communication between sponsor, sites, regulatory bodies, and vendors.

    • Provide sponsors with regular status reports on recruitment, data collection, and key milestones.

  • Close-Out & Post-Market Follow-Up

    • Manage site close-out visits and ensure proper documentation.

    • Archive essential study documents.

    • Support Post-Market Clinical Follow-up (PMCF) studies to maintain compliance under MDR/CDSCO/FDA

Why CRO Project Management is Critical for Medical Devices

The RegHelps SRC Clinical Project Management team acts as the backbone of a medical device clinical investigation, from planning and approvals to execution, monitoring, and reporting, ensuring the device reaches market with robust clinical evidence. They ensures the following

  • Compliance with MDR, FDA, and CDSCO requirements.

  • Mitigates risks through proactive planning and monitoring.

  • Improves efficiency, ensuring studies are delivered on time and within budget.

  • Protects patient safety and data integrity.

  • Provides sponsors with transparent updates and confidence in study outcomes.

With our expertise, sponsors gain a reliable partner who safeguards patient safety, strengthens data integrity, and delivers results on time. Contact us today to discuss your clinical project needs and learn how RegHelps SRC can accelerate your path to regulatory approval and market success.

service related FAQ’s

Labelling Requirements for Medical and In Vitro Diagnostic Devices for Clinical Use2025-08-16T05:58:13+05:30

Any medical device or new in vitro diagnostic medical device that is imported or manufactured for the purpose of clinical investigation, clinical performance evaluation, testing, evaluation, demonstration, or training must be kept in containers with labels clearly indicating:

  • Name of the product or code number

  • Batch or lot number

  • Serial number (wherever applicable)

  • Date of manufacture

  • Use-before date

  • Storage conditions

  • Name and address of the manufacturer

  • The specific purpose for which it has been manufactured

  • “For Clinical Investigation / Evaluation Only – Not for Sale”

What is Form MD-22 and MD-23 (India, Medical Device Rules 2017)2025-08-16T05:55:11+05:30

Form MD-22: This is the application form submitted to the Central Licensing Authority (CLA) (i.e., DCGI under CDSCO) to seek permission for conducting a clinical investigation of a new medical device or an investigational medical device without a predicate device in India.

Form MD-23: If the CLA is satisfied with the application, it grants permission to conduct the clinical investigation through Form MD-23. This permission allows the sponsor to begin the study in accordance with an approved clinical investigation plan reviewed by a registered Ethics Committee.

Additional requirements:

  • The clinical investigation must be registered with the Clinical Trials Registry – India (CTRI) before the enrolment of the first participant.

  • The first participant must be enrolled within one year of the grant of permission; otherwise, fresh permission from the CLA is required.

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